Summit Rental Systemâ„¢ - Software for Equipment Rental Businesses

  • Portable Restroom Rental
  • Portable Sanitation
  • Roll-Off Dumpster / Debri Box Rental
  • Mobile Office Rental
  • Storage Container Rental
  • Mobile Shredding Rental
  • Temporary Fence Rental
  • Construction Equipment Rental
  • Temporary Power Rental
  • Landscape & Pool Maintenance
  • Medical Equipment Rental
  • Solid Waste Collection & Disposal
  • Hazardous Waste Collection & Disposal
  • Other Equipment Rental Businesses
  • Other Repetitive Billing Businesses

  • Automate your QuickBooks® billing
  • Automatic pro-rations, sales tax
  • Automatic credit card processing
  • Automatic emailing of invoices, statements
  • Optimized routes with Google® maps
  • Paperless, mobile route management
  • Minimums, damage waivers, fuel/disposal fees
  • Flexible service schedules (up to 3x/day, 7 days/week)
  • Route profitability reporting
  • Options:
    • Mobile devices (Android or iOS; phone or tablet)
    • Automatic proof of service
    • Inventory bar-code scanning
  • New to the Industry or New to Software? Click here

Summit was designed for the Equipment Rental Industry, such as Portable Restrooms, Roll-Off Dumpsters, Traffic & Safety, and other similar equipment rental businesses. It has the capability to handle multiple product lines and multiple company divisions. Whether a single user or a multi-branch operation, Summit will get you on top and keep you on top of your business. With five editions to satisfy various needs, take your equipment rental business to a new level of efficiency with Summit Route Management (Lite), Summit Proof! (Plus) or the Summit Rental System (Pro, Deluxe, or Premium).

With Summit, you can start small with Route Management Lite and expand into the Summit Rental System as you grow your equipment rental business. Or keep your existing software and just add Summit Proof!

Software for equipment rental and repetitive service businesses that require a routing system without billing. 

The perfect solution if you...

  • Already have a billing system, just need to add optimized routes
  • Want a simpler and more powerful route management solution
  • Are on a budget
  • Need affordable mobile options
  • Manage deliveries and pickups, separately or in combination with services
  • Have repeat services

Throw away the spreadsheet and the constant data entry to keep your routes up to date!
(Actually, let us import the data to Summit Route Management, and then you can throw them away.)

Add mobile when you are ready, and/or upsize to the Summit Rental System to gain the benefits of industry-specific billing, without any loss of data.

Here is a small sample of what Summit Route Management can do for you:

  • Single point of entry for customer and job site setup; only touch it if something changes
  • Single click route optimizing and Google® map view
  • Automatic disposal runs included in your optimized route (after each service, at end of route, or as needed).
  • Two optimizing methods: New construction or Existing streets
  • Profitability report – Monitor route revenues and multiple cost factors to instantly see improved results from optimizing
  • Re-routing of missed services
  • Go mobile and paperless – Four choices to add Summit Mobility, depending upon your needs (See Mobility Options Comparison Guide below)
    • Voice navigation
    • Map views and special instructions
    • ​Instant customer notifications
    • Proof of service
    • Dynamic status updates (on break, en route, completed, etc.)
  • Need even more? – Add Summit Mobiity Deluxe or Premium for complete Inventory Management (barcode scanning) and proof of service (with a customer web portal to view their own Proof!)

Software for equipment rental and repetitive service businesses with billing.

Whether budget conscious or looking for solutions to specific problems, the Summit Rental System is the right choice for your business. Here is a small sample of what  the Summit Rental System can do for you:

  • Automatic billing and pro-rations – Touch an account only if something changes. On-going cycle billing is automatic, whether billed in advance or in arrears!
  • Billing methods – 28-day billing, monthly billing, per service billing, special event, or whatever you want to define, pro-rated or not
  • Delivery/Pickup chargesDamage waivers, Trip charges, and more!
  • Email invoices – Automatically!
  • Process credit cards – Auto-pay that truly is automatic!
  • Service routes – All the features of Summit Route Management, Lite edition, and more!
  • Scheduling, customer accounting and reporting, sales reports and charts, and more!
  • Inventory Management option – Barcode scanning, proof of service, and more!
  • Customer Account Web Portal option – View account, make payments online, create new jobs, and more!
  • Mobility options – Available as add-ons (See Mobility Options Comparison Guide below.)

Choose from Lite, Plus, Pro, Deluxe or Premium editions. Each with Monthly or Standard Licensing to fit your needs and budget. (See Product Comparison Guide below.)

  • Summit Route Management "Lite" edition without billing – Optimizes and manages routes for delivery, pickup, services, and more
  • Summit Proof! Mobility "Plus" edition without billing – Inventory management (barcode scanning), proof of service, a web portal for customers, and more (Click for more info on Summit Proof! Mobility Plus)
  • Summit Rental System "Pro" edition with billing – Add billing, customer accounting, reports and sales charts, and more
  • Summit Rental System "Deluxe" edition with billing – Integrated inventory management, QuickBooks® or Sage Accounting® tie-in, commissions, and more
  • Summit Rental System "Premium" edition with billing – Multi-division/multi-company ad-hoc report writer, legacy iButton technology tie-in, and more

Product Edition Comparison Guide
Features Route Management Lite Proof!
Mobiity Plus

(Stand-alone product)
Rental System
Rental System
Rental System
Service Schedule view and map view
One-click temporary stop service
One-click optimized route list
Built-in disposal run
Dailty route trail maps
Route profit reporting
Master map (all jobs, all days of week)
Multi-company / Multi-division / Multi-branch operation O O O O
Paperless operation (Mobility, see options below) O O O O
Bar-code scan inventory management O O O
Multi-warehouse inventory management O
Instant messaging proof of delivery, service, pickup O O O
Proof! Web Portal: Customers view their own Proof!
Billing and receivables
Billing cycles (advanced, arrears, user-defined)
Automatic: pro-rations, sales tax, credit card processing, email invoices & statements
Sales reports, graphs, and comparison charts
Accounting reports
Roll-off load types
Contract pricing
Expanded sales/accounting reports
General ledger: QuickBooks®, or other tie-in
Commissions (technicians and salesreps)
Customer Account Web Portal:
  Online orders, payments, account
  settings and invoice/payment history
Summit Corporate Reporting O O
Legacy iButton technology, GPS/AVL, etc. O O
Mobility Options (See separate comparison guide below)
O = Optional Add-On
Note 1:
Some Summit software products utilize email services, SMS text messaging services, merchant card processing services, mapping services, and mobile services. To take advantage of these options, users would need to have accounts, such as email, with their chosen vendor in order to use that feature. Links to certain, specific vendors have been programmed into Summit software, and any questions should be directed to sales, training, or technical support.

Note 2: Technician apps are licensed separately.

Summit Mobility Options Comparison Guide
Features/Availability Mobility
Mobility Plus
(Stand-alone product)
iOS available
Android available (iOS later)
Android available soon (iOS later)
Take optimized routes with you
Voice navigation
Special instructions
Map overviews and details
Job status updates
Supervisor or desktop views all job sites
Next version will add instant customer notifications, desktop tracking of status on each route stop, and automatic delivery/pickup confirmations
Dispatch management of technician (departure, arrival, taking break, etc.); job status (enroute, completed, reschedule, etc.)
Customer status notifications
Barcode scanning
Inventory management
Proof of service for customers
Note 1: Some Summit software products utilize email services, SMS text messaging services, merchant card processing services, mapping services, and mobile services. To take advantage of these options, users would need to have accounts, such as email, with their chosen vendor in order to use that feature. Links to certain, specific vendors have been programmed into Summit software, and any questions should be directed to sales, training, or technical support.
Note 2: Technician apps are licensed separately.

For those New to the Industry or New to Software, these are some important facts you should consider when comparing our software to QuickBooks® or Sage Accounting®.

Others may have told you, “Just use QuickBooks.” Maybe your accountant even recommended it. What they don’t know are the specifics that make this industry unique. We know. After 40+ years of experience, here is why Summit is the right choice and why QuickBooks (or Sage) just won’t cut it:

  • Automatic pro-rations: QB doesn’t do pro-rations
  • Sales tax on pro-rations: Since QB can’t pro-rate, it can’t compute the proper sales tax
  • Damage waivers, pro-rated (according to rental) or not, matching your business policies
  • Automatic delivery and/or pickup charges, trip charges
  • Billing in advance or arrears, selectable at the customer and job site levels
  • Billing methods: Daily (FEMA, BLM, etc.), Weekly (Refineries, Chemical Plants, etc.), 28-Day (matches your service schedules), Monthly (Government, etc.), Special Event (Weekend, Festivals, etc.), Per Service (Contractual Requirements), and more!
  • Inventory control: QB can only manage “for sale” inventory, not rental inventory
  • Service routing: QB simply won’t do it, and spreadsheets are way too much work! (Can you say, "Single click optimizing?")
  • Mapping: Integrated in Summit but unavailable in QB
  • Paperless, mobile route management: Summit provides the icing on the cake, with four mobile options to choose from!

With Quickbooks, and programs that rely on QB, you have to touch each account every time you want to bill. Change the “bill from” date, the “bill to” date, maybe the services performed, calculate the extended amount, and any other direct changes required to reflect what transpired in “real life”. With Summit, you only touch an account when necessary to reflect new deliveries, pickups, or special services. On-going, cycle billing is automatic in Summit and includes all supplemental charges, pro-rations, sales tax; it’s done for you!

Automate your QuickBooks billing with Summit.

Please contact us if you have any questions or to schedule an on-line demo.

email: - Telephone: US/Canada: 800-662-8471 - Int'l: 925-478-2730
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